Administrative Assistant – Red Top Meadows
Department: Red Top Meadows
Employment Type: Full-Time, Non-Exempt
Salary: $62,000 per year
Teton Youth & Family Services (TYFS) is seeking an organized and detail-oriented Administrative Assistant to provide on-site administrative and operational support at Red Top Meadows. This highly collaborative and flexible role supports technology coordination, facilities management, and daily administrative functions that help ensure smooth operations across the program.
Key Responsibilities
- Provide on-site administrative support and assist other TYFS programs as needed.
- Schedule appointments for residents and prepare intake and departure documentation.
- Maintain and organize court, clinical, school, medical, and incident records.
- Assist the Clinical Director with referral management, documentation, interviews, and tracking.
- Monitor petty cash and review receipts.
- Retrieve and distribute mail from the PO Box twice weekly.
- Support Human Resources with onboarding documentation and required signatures.
- Maintain the hiring dashboard to track staffing needs and new hires.
- Manage administrative functions within the Alleva CRM in collaboration with the Clinical Team.
- Coordinate with the IT management company and assist staff with technology troubleshooting.
- Track facility repairs, schedule maintenance, and ensure timely completion.
- Provide additional administrative and operational support as needed.
Qualifications
Candidates must have a high school diploma and experience using Windows 11, Google Workspace, Microsoft Excel, and Microsoft Word. Strong organizational skills, attention to detail, and the ability to handle highly confidential information are essential. Applicants must be at least 21 years of age and successfully complete required background checks and fingerprinting.
Benefits
- 25 days of Paid Time Off (PTO)
- SIMPLE IRA retirement plan with up to a 3% employer match
- Health, dental, and vision insurance